Mac mail gmail delete archive archive#
But, even if you only archive the emails you care about (instead of all emails), you’ll be a lot better off. If an email is important, archive that one-or consider placing it into a folder or label that will make it easier to find in the future.
Mac mail gmail delete archive free#
You’ll free up space, and you won’t have to pay to store useless emails. Rather than archiving every single email you get, try deleting the ones you don’t care about. Delete Instead of Archive, and Only Keep What You Care About “Archive everything and use search to find what you care about” becomes hard when you have 200,000 emails lying around, and you’re trying to find that one important email from ten years ago. What’s worse, having tens or hundreds of thousands of emails makes it harder to search for the emails you do care about. You don’t need them, and you would never have noticed if you clicked “Delete” instead of “Archive” on that useless email newsletter. How often do you go back and search through or look at your old emails? Sure, you probably have some important emails you want to keep-but most of them are probably not important at all. You Don’t Need Most of Them, and Search Isn’t Ideal If you’re using Gmail, for example, the Google One Storage page shows how much space is used by your Gmail emails. All those newsletters, notifications, alerts, and other junk you’ve received over the years are likely using quite a bit of space-when you add them up. If your email account is full, you have a lot of space used by useless emails. Sure, individual emails are small-but they add up. Well, if you actually have gigabytes of emails in your account, you know that isn’t quite true. Yes, Those Emails Are Using a Lot of Spaceīut how much space are emails taking up, really? Aren’t they tiny? They’re just text, right? Of course they want you to keep it-they make a profit when you have to pay to store it forever. It’s a bit like a storage locker company encouraging you to never give away your useless junk. They make a profit when your email account fills up, and you have to pay for a subscription to keep storing everything. That’s why companies encourage you to never delete emails. Apple iCloud email uses your iCloud storage, and Apple famously offers only a tiny 5 GB of free storage for all your device backups and iCloud data. Microsoft’s offers 15 GB of free storage space, boosted to 50 GB if you’re a paying Microsoft 365 subscriber. Google isn’t the only company that charges extra for storage. If you pay a monthly subscription fee, you get a lot more space to store your emails. Here’s the thing: Google sells storage as a subscription as part of Google One.
Why Pay Money to Store Useless Emails? faithie/
Your email account has been slowly filling up for the last seven or eight years. If your plan was to never delete emails and hope that Google keeps increasing your account’s storage, that hasn’t worked out. In fact, Google is taking away the free storage space it offers for photos. Google hasn’t added any free storage since then. If you store 10 GB of files, you only have 5 GB left for emails. That Google account storage was merged across all Google services: Gmail, Google Drive, and Google Photos. In 2013, Google set a limit of 15 GB of storage for a free Google account. Free Google Account Storage Stalled in 2013 Sounds good … but Google changed its mind. Why delete emails when Google will keep giving you more and more storage space until the end of time? As Harik pointed out, as technology advances, storage gets cheaper for Google and everyone else. Georges Harik, the product management director of Gmail, said the right thing to do was “to keep giving people more space forever.” In 2005, on Gmail’s one-year anniversary, Gmail’s free storage space was doubled to 2 GB. Its competitors struggled to keep up, but even they added much more storage space. It’s no wonder that Gmail became so popular. Yes, Gmail launched with five hundred times as much free storage as Microsoft’s email service. That put its competitors to shame-the free version of Microsoft Hotmail offered a tiny 2 MB at the time. Google’s email service delivered a whopping 1 GB of free email storage. Gmail was earth-shattering when it was launched back in 2004.
You had to delete them to free up space so that you could get more emails. Before that, people generally deleted their emails regularly. Whether or not you use Gmail, it’s important to understand that the idea of never deleting emails was widely popularized by Gmail. Gmail Promised Endless Storage but Hasn’t Kept up
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